Choose the right columns
Upload your file and check the mappings to guest fields. You can review the list before confirming.
YOUR SPREADSHEET IS THE STARTING POINT
Turn your Excel guest list into personal event passes
You already have your confirmed guest list. Import it from Excel or CSV, check the data, then send each guest an invitation with a QR code and Wallet options.
No RSVP collection · No need to re-enter the entire list
CLIENT GUESTS · FICTIONAL EXAMPLEExcel → InviteKey
Your columns, your guests.
Map the fields before confirming the import.
Name → Full nameEmail address → EmailGroup → Category
| Name | Group | |
|---|---|---|
| Camille Martin | camille@example.com | VIP |
| Noah Petit | noah@example.com | Guest |
| Léa Robert | lea@example.com | Partner |
Fictional data. No personal file used.
THE ESSENTIAL FIELDS
What should your Excel or CSV file contain?
Use one row per guest. Column headings can differ: you map them to InviteKey fields during import.
- EmailRequired
- The address for the personal invitation. Check that it is present and valid for each guest.
- IdentityRequired
- At least one field: first name, last name or full name. You can keep first and last names in separate columns.
- CompanyOptional
- The guest’s company or organization, if this information is already in your list.
- CategoryOptional
- A label such as Guest, VIP or Partner. Unrecognized categories must be mapped or created before confirmation. Without a category, the default Guest category is used.
Collected confirmations elsewhere? That is the right starting point.
InviteKey does not ask guests to confirm attendance. It turns your already-confirmed list into personal access passes and tracks entry on the event day.
CHECK BEFORE CREATING
A three-stage import, without automatically sending invitations
Resolve the items that need a decision
Invalid addresses, potential duplicates, unknown categories: review the flagged items and correct or resolve each case.
Create the selected guests
Check the number of guests actually being imported. Prepare invitation sending afterwards: importing a file does not trigger emails.
Try the preview states
This example illustrates how to read the report, not the full import interface. No file is transmitted.
2 rows ready · 1 row to correct.
Start by loading the sample list.
Reading and checking rows…
| Guest | Status | |
|---|---|---|
| Camille | camille@example.com | Ready |
| Noah | noah@example.com | Ready |
| Léa | lea@ | Needs correction |
Check complete
Léa’s address is corrected: lea@example.com. The 3 sample rows are ready.
No actual import and no email sent.
Your chosen capacity is an explicit limit
If the list exceeds the event’s available places, the preview identifies included and excluded rows. Check that scope and adjust your capacity if needed before finalizing.
AFTER IMPORT
Personalize the invitation, then distribute passes
Add the event’s visual identity, check the invitation preview and prepare sending. Guests receive personal access with a QR and the option to add their pass to a compatible Wallet.
The list becomes your starting point for reception
On the day, your team scans passes. You can then review arrivals and export attendance instead of reconstructing the result from a paper spreadsheet.
EXAMPLE WORKFLOW
A client reception, a list of 200 confirmations
- Consolidate your list: bring together confirmations collected by your sales team or another tool.
- Import and check: map names and emails; add company and category if useful.
- Prepare invitations: check the visual identity and send passes to the selected guests.
- Review the result: after scanning at the entrance, review and export attendance before the scheduled deletion of data.
Questions about importing guest lists
Do I need to rename all my columns?
No. Map your existing columns to InviteKey fields and check those mappings before finalizing the import.
Can I import names without email addresses?
No. The import workflow requires an email address and at least one identity field per guest. Email is used to distribute the personal invitation.
What happens if two rows share the same email?
The import flags potential duplicates within the file or against existing guests. Review those cases and decide how to handle them; they are not silently merged.
Does importing send invitations immediately?
No. It creates the selected guests after confirmation. Preparing and sending invitations is a separate step.
Does InviteKey replace my RSVP tool?
No. It takes over when you already know whom to invite, to distribute passes and control entry.
From your list to your guests’ arrival
KEEP YOUR LIST. SIMPLIFY ACCESS.
Your next guest list can become your next set of passes
Free for up to 50 guests · For professionals and organizations